Wisconsin Notary Requirements
ACCEPTABLE IDs FOR A WISCONSIN NOTARY
Wis. Stat. § 140.07
Wis. Stat. § 140.07 (Identification of individual). (1) A notarial officer has personal knowledge of the identity of an individual appearing before the officer if the individual is personally known to the officer through dealings sufficient to provide reasonable certainty that the individual has the identity claimed. (2) A notarial officer has satisfactory evidence of the identity of an individual appearing before the officer if the officer can identify the individual in any of the following ways: (a) By means of any of the following: 1. A passport, vehicle operator's license, or government-issued identification card, which is current or expired not more than 3 years before performance of the notarial act. 2. Another form of government identification issued to an individual, which is current or expired not more than 3 years before performance of the notarial act, contains the signature or a photograph of the individual, and is satisfactory to the officer. (b) By a verification on oath or affirmation of a credible witness personally appearing before the officer and known to the officer or whom the officer can identify on the basis of a passport, vehicle operator's license, or government-issued identification card, which is current or expired not more than 3 years before performance of the notarial act.
STATE IDs
Wisconsin requires a state-issued identification bearing a photograph or signature, current or expired no more than 3 years ago.
Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.
*Acceptable only if the License to Carry/CHL card bears a photograph or signature - verify on the card presented; some states' License to Carry/CHLs do not.
**Wisconsin does not issue this credential.
***Acceptable only if the Voter ID card bears a photograph or signature - verify on the card presented; some states' Voter IDs do not.
FEDERAL IDs
Wisconsin requires a federally issued identification bearing a photograph or signature, current or expired no more than 3 years ago.
Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.
GOVERNMENT EMPLOYMENT IDs
Wisconsin requires a government-issued identification bearing a photograph or signature, current or expired no more than 3 years ago.
*Acceptable if the card bears a photograph or signature - verify on the card presented.
INMATE IDs
Wisconsin accepts state, county, and federal inmate identification as listed below.
*Acceptable if the card bears a photograph or signature - verify on the card presented.
FOREIGN IDs
Wisconsin requires a foreign-government issued identification bearing a photograph or signature, current or expired no more than 3 years ago.
Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.
CREDIBLE WITNESS(ES)
Wisconsin (Wis. Stat. 140.07(2)(b), Revised Uniform Law on Notarial Acts, 2019 Wis. Act 125) accepts identification upon the oath or affirmation of a credible witness personally appearing before and known to or identified by the officer; the oath is the act.
PERSONAL KNOWLEDGE
*Personal knowledge through dealings sufficient to provide reasonable certainty.
OTHER IDs
*Acceptable if the card bears a photograph or signature - verify on the card presented.
Journal Rules
No traditional journal statute
NO TRADITIONAL JOURNAL MANDATE.
- Journal required?
- ✗
- Bound paper journal required?
- ✗
- Wet signature required in journal?
- ✗
- Wet thumbprint required?
- ✗
- Digital journal allowed?
- ✓
- Journal format
- Optional
Notary Fees
Wis. Stat. ch. 140
Wis. Stat. ch. 140 (RULONA 2018; 2019 Wis. Act 125): NO general per-act statutory fee cap - Wisconsin does not set a maximum fee for ordinary notarial acts (acknowledgment, jurat, signature witnessing); notary-set. The only statutory fee maxima are in s. 140.02(9), all protest/paper-related: (a)-(c) not more than $5 for drawing, copying, or serving a protest or notice of nonpayment/nonacceptance of a note or bill; (d) not more than $5 per folio for drawing any other affidavit/paper (12 cents/folio to copy). The department may set maximum fees for RON under s. 140.27(1)(a)1.
- Acknowledgment (max)
- $5.00
- Jurat (max)
- $5.00
- Additional signature (max)
- $5.00
- Travel fee capped?
- ✗
- Travel fee disclosure required?
- ✓
Notarial Acts
Certificate Language
Dated: {date}
Bracketed {tokens} are placeholders the app fills in (venue, names, dates) when it generates a certificate.
Source Documents
Full statute and (where published) the commissioning authority’s notary handbook. Download links appear here once the documents table is populated.
📄 Full notary statute (coming soon) 📄 Notary handbook (coming soon)
