Wisconsin Notary Requirements

ACCEPTABLE IDs FOR A WISCONSIN NOTARY

Wis. Stat. § 140.07

Wis. Stat. § 140.07 (Identification of individual). (1) A notarial officer has personal knowledge of the identity of an individual appearing before the officer if the individual is personally known to the officer through dealings sufficient to provide reasonable certainty that the individual has the identity claimed. (2) A notarial officer has satisfactory evidence of the identity of an individual appearing before the officer if the officer can identify the individual in any of the following ways: (a) By means of any of the following: 1. A passport, vehicle operator's license, or government-issued identification card, which is current or expired not more than 3 years before performance of the notarial act. 2. Another form of government identification issued to an individual, which is current or expired not more than 3 years before performance of the notarial act, contains the signature or a photograph of the individual, and is satisfactory to the officer. (b) By a verification on oath or affirmation of a credible witness personally appearing before the officer and known to the officer or whom the officer can identify on the basis of a passport, vehicle operator's license, or government-issued identification card, which is current or expired not more than 3 years before performance of the notarial act.

STATE IDs

Wisconsin requires a state-issued identification bearing a photograph or signature, current or expired no more than 3 years ago.

Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.

Wisconsin Driver's License
Out of State Driver's License
Wisconsin State Issued ID
Out of State State Issued ID
Wisconsin License to Carry/CHL
Out of State License to Carry/CHL*
Wisconsin Voter ID Card**
Out of State Voter ID Card***

*Acceptable only if the License to Carry/CHL card bears a photograph or signature - verify on the card presented; some states' License to Carry/CHLs do not.

**Wisconsin does not issue this credential.

***Acceptable only if the Voter ID card bears a photograph or signature - verify on the card presented; some states' Voter IDs do not.

FEDERAL IDs

Wisconsin requires a federally issued identification bearing a photograph or signature, current or expired no more than 3 years ago.

Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.

U.S. Passport Book
U.S. Passport Card
U.S. Military ID
U.S. Military Dependent ID
Permanent Resident Card
Employment Authorization Card
VA Health ID Card
Social Security Card
Certificate of Citizenship
Certificate of Naturalization
Veteran ID Card

GOVERNMENT EMPLOYMENT IDs

Wisconsin requires a government-issued identification bearing a photograph or signature, current or expired no more than 3 years ago.

State Government Employee ID*
County Government Employee ID*
Municipal Government Employee ID*
Federal Government Employee ID*

*Acceptable if the card bears a photograph or signature - verify on the card presented.

INMATE IDs

Wisconsin accepts state, county, and federal inmate identification as listed below.

State Inmate ID
County Inmate ID*
Federal Inmate ID

*Acceptable if the card bears a photograph or signature - verify on the card presented.

FOREIGN IDs

Wisconsin requires a foreign-government issued identification bearing a photograph or signature, current or expired no more than 3 years ago.

Documents qualifying under this standard remain subject to your judgment as the notary that the identification presented is satisfactory.

Foreign Passport
Consular/Matricula ID
Foreign Driver's License

CREDIBLE WITNESS(ES)

Wisconsin (Wis. Stat. 140.07(2)(b), Revised Uniform Law on Notarial Acts, 2019 Wis. Act 125) accepts identification upon the oath or affirmation of a credible witness personally appearing before and known to or identified by the officer; the oath is the act.

One Credible Witness
Either personally known, or presents satisfactory ID

PERSONAL KNOWLEDGE

Personally Known*

*Personal knowledge through dealings sufficient to provide reasonable certainty.

OTHER IDs

Tribal ID*

*Acceptable if the card bears a photograph or signature - verify on the card presented.

Last verified: July 2026

Journal Rules

No traditional journal statute

NO TRADITIONAL JOURNAL MANDATE.

Journal required?
Bound paper journal required?
Wet signature required in journal?
Wet thumbprint required?
Digital journal allowed?
Journal format
Optional
Last verified: July 2026

Notary Fees

Wis. Stat. ch. 140

Wis. Stat. ch. 140 (RULONA 2018; 2019 Wis. Act 125): NO general per-act statutory fee cap - Wisconsin does not set a maximum fee for ordinary notarial acts (acknowledgment, jurat, signature witnessing); notary-set. The only statutory fee maxima are in s. 140.02(9), all protest/paper-related: (a)-(c) not more than $5 for drawing, copying, or serving a protest or notice of nonpayment/nonacceptance of a note or bill; (d) not more than $5 per folio for drawing any other affidavit/paper (12 cents/folio to copy). The department may set maximum fees for RON under s. 140.27(1)(a)1.

Acknowledgment (max)
$5.00
Jurat (max)
$5.00
Additional signature (max)
$5.00
Travel fee capped?
Travel fee disclosure required?
Last verified: July 2026

Notarial Acts

Acknowledgment
Jurat
Oath / affirmation
Certified copy
Signature witnessing
Protest
Last verified: July 2026

Certificate Language

Wis. Stat. 140.16
Acknowledgment · Individual · safe-harbor wording
This record was acknowledged before me on {date} by {signer_name}.
Acknowledgment · Representative · safe-harbor wording
This record was acknowledged before me on {date} by {signer_name} as {representative_title} of {represented_party}.
Certified Copy · General · safe-harbor wording
I certify that this is a true and correct copy of a record in the possession of {signer_name}.
Dated: {date}
Jurat · Individual · safe-harbor wording
Signed and sworn to (or affirmed) before me on {date} by {signer_name}.
Signature Witnessing · Individual · safe-harbor wording
Signed (or attested) before me on {date} by {signer_name}.

Bracketed {tokens} are placeholders the app fills in (venue, names, dates) when it generates a certificate.

Last verified: July 2026

Source Documents

Full statute and (where published) the commissioning authority’s notary handbook. Download links appear here once the documents table is populated.

📄 Full notary statute (coming soon) 📄 Notary handbook (coming soon)