Oregon Notary Requirements

ORS 194.240 (Identification of individual). (1) A notarial officer has personal knowledge of the identity of an individual appearing before the officer if the individual is personally known to the officer through dealings sufficient to provide reasonable certainty that the individual has the identity claimed. (2) A notarial officer has satisfactory evidence of the identity of an individual appearing before the officer if the officer can identify the individual: (a) By means of: (A) A United States passport or an officially recognized passport of a foreign country, or a driver license or identification card issued under ORS 807.400 or a comparable provision in another state, that is current or that expired not more than three years before performance of the notarial act; or (B) A military identification card, an identity card issued by a federally recognized Indian tribe or other document issued by the federal government or a state, county or local government that is current or that expired not more than three years before performance of the notarial act and that contains the signature and a photograph of the individual; (b) By a verification on oath or affirmation of a credible witness personally appearing before the officer and known to the officer or whom the officer can identify on the basis of: (A) A United States passport or an officially recognized passport of a foreign country, or a driver license or identification card issued under ORS 807.400 or a comparable provision in another state, that is current or that expired not more than three years before performance of the notarial act; or (B) A military identification card, an identity card issued by a federally recognized Indian tribe or other document issued by the federal government or a state, county or local government that is current or that expired not more than three years before performance of the notarial act and that contains the signature and a photograph of the individual; or (c) Positively by examination or comparison of official government documents or records if the individual is confined in a correctional facility. (3) A notarial officer may require an individual to provide additional information or identification credentials necessary to confirm the identity of the individual.

ORS 194.300 (Journal): (1) Except as provided in subsection (11) of this section, a notary public shall maintain one or more journals in which the notary public chronicles all notarial acts that the notary public performs. The notary public shall retain the journal for 10 years after the performance of the last notarial act chronicled in the journal. (2) A journal may be created on a tangible medium or in an electronic format to chronicle all notarial acts, regardless of whether those notarial acts are performed for tangible or electronic records. If the journal is maintained on a tangible medium, it must be a permanent, bound register with numbered pages. If the journal is maintained in an electronic format, it must be in a permanent, tamper-evident electronic format complying with the rules of the Secretary of State. (3) An entry in a journal must be made contemporaneously with performance of each notarial act and must contain the following information: (a) The date and time of the notarial act; (b) A description of the record, if any, and type of notarial act; (c) The full name and contact address of each individual for whom the notarial act is performed; (d) If identity of the individual is based on personal knowledge, a statement to that effect; (e) If identity of the individual is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the date of expiration of any identification credential; (f) The signature of each individual for whom the notarial act is performed; and (g) The fee, if any, charged by the notary public. (11) A notary public may, but is not required to, record in a journal any information about the following notarial acts performed by, or documents notarized by, the notary public: (a) Recording a protest of commercial paper required under ORS 194.380; (b) Administering an oath or affirmation; (c) Certifying or attesting a copy of a document; (d) Taking an affidavit; (e) Verifying a billing statement for media advertising; and (f) Taking a verification upon oath or affirmation.

ORS 194.400 (Fees for notarial acts): (1) fee may not exceed $10 per notarial act, except up to $25 per act under ORS 194.277 (remote); (2) additional travel fee permitted if the notary explains it is in addition and not fixed by law and the requester agrees in advance on the amount; (3) the notary shall display, in English, a fee list; (4)-(5) private-entity/public-body collection.