Hawaii Notary Requirements

HRS § 456-1.6 (Definitions) - "Proof of the signer's signature and identity" means satisfactory evidence of the identity of an individual appearing before the notary public if the notary public can identify the individual: (1) By means of: (A) Having personal knowledge of the identity of an individual before the officer if the individual is personally known to the notary public through dealings sufficient to provide reasonable certainty that the individual has the identity claimed; (B) A passport, driver's license, or government issued non-driver identification card that is valid or expired no more than three years prior to the performance of the notarial act and contains the signature and photograph of the individual; (C) Another form of government identification issued to an individual that is valid or expired no more than three years prior to performance of the notarial act, contains the signature and photograph of the individual, and is satisfactory to the notary public; or (D) By verification on oath or affirmation of a credible witness personally appearing before the notary public and known to the notary public or whom the notary public can identify on the basis of a passport, driver's license, or government-issued non-driver identification card that is valid or expired no more than three years prior to performance of the notarial act; or (2) By requiring an individual to provide additional information or identification credentials

HRS § 456-15 (Journal; copies as evidence): (a) A notary public shall maintain a journal in which the notary public chronicles all notarial acts that the notary public performs. The notary public shall retain the journal for ten years after the performance of the last notarial act chronicled in the journal. (b) A journal may be created on a tangible medium or in an electronic format. A notary public shall maintain only one tangible journal at a time to chronicle all notarial acts performed regarding tangible documents and one electronic journal at a time to chronicle all notarial acts performed regarding electronic documents. If the journal is maintained on a tangible medium, it shall be a permanent, bound register with numbered pages. If the journal is maintained in an electronic format, it shall be in a permanent, tamper-evident electronic format complying with all rules adopted by the attorney general pursuant to this chapter. (c) A notary public having the care and custody of the journal may cause the same to be photographed, microphotographed, reproduced on film, or copied to an electronic format. (d) A photograph, microphotograph, reproduction on film, or electronic copy of a journal shall be deemed to be an original record for all purposes, including introduction in evidence in all courts or administrative agencies. (e) An entry in a journal shall be made contemporaneously with performance of the notarial act and contain the following information: (1) The type, date, and time of day of the notarial act; (2) The title or type and date of the document or proceeding and the nature of the act, transaction, or thing to which the document relates; (3) The full printed name and address of each person whose signature is notarized and of each witness and, if the journal is maintained in a tangible medium, the signature of that person; (4) If the identity of the person is based on personal knowledge, a statement to that effect; (5) If the identity of the person is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the identification number and date of expiration of any identification credentials; and (6) The fee, if any, charged by the notary public. (f) If a notary public's journal is lost or stolen, the notary public shall promptly notify the attorney general upon discovering that the journal is lost or stolen. (g) On resignation from, or the expiration, revocation, or suspension of, a notary public's commission, the notary public shall retain the notary public's journal in accordance with this section and provide to the attorney general the location of the journal. (h) On the death or adjudication of incompetency of a current or former notary public, the notary public's personal representative or guardian or any other person knowingly in possession of the journal shall transmit the journal to the attorney general or a repository approved by the attorney general. (j) The journals are subject to any reasonable periodic, special, or other audits or inspections by the department of the attorney general, within or without the State, as the attorney general considers necessary or appropriate. An audit or inspection may be made at any time and without prior notice. If any notary public fails to comply with this section, the notary public shall be subject to an administrative fine of no less than $50 nor more than $500.

HRS § 456-17 (FEES): Subject to section 456-18, every notary public is entitled to demand and receive the following fees: (1) For noting the protest of mercantile paper, $5; (2) For each notice and certified copy of protest, $5; (3) For noting any other protest, $5; (4) For every notice thereof, and certified copy of protest, $5; (5) For every deposition, or official certificate, $5; (6) For the administration of oath, including the certificate of the oath, $5; for affixing the certificate of the oath to every duplicate original instrument beyond four, $2.50; (7) For taking any acknowledgment, $5 for each party signing; for affixing to every duplicate original beyond one of any instrument acknowledged before the notary public, the notary public's certificate of the acknowledgment, $2.50 for each person making the acknowledgment;